President

  •  Oversee all board members and make sure that they are fulfilling their responsibilities.
  • At the begining of school year, go to the bank and update check signers (need 3 board signers; President, Treasurer & usually secretary).  Bring with you meeting minutes from election which state the members board position & ID.
  • Review bank statements
  • Approve/deny all reimbursement requests
  • Work closely with sponsorship/banners chair (Make sure sponsors logos are posted on website, social media & weekly blast). Make sure sponsors receive Thank-you letter for Tax write-off.
  • Work Closely with comitee chairs on major events 
  • Explore opportunities to fundraise.
  • At end of school year identify nominating comitee chair (around March-April)

Treasurer

  • At the begining of school year work with the budget comittee to create a budget, have president & treasurer sign & date it. (At the first PTSA members meeting ask membership to approve it).  After approval, submit to corresponding secretay for website upload.
  • At the begining of school year, go to the bank and update check signers (need 3 board signers; President, Treasurer & usually secretary).  Bring with you meeting minutes from election which state the members board position & ID.
  • At the begining of the year renew all approved vendors (i.e. insurance, website hoting/emails).
  • Pull monthly bank statements & reconcile
  • Make deposists
  • Issue payments
  • Enter all transactions into accounting software
  • present a treasurers report during every meeting.
  • At the end of the school year submit all needed docs. for audit/Tax to the accountant & ensure that an audit is conducted and submited to the state PTA.  In addition, ensure that the accountant files the PTA 990 report to the IRS timely. 

Vice President Lower School (Cubs)

  • Oversee/organize all lower school events & work with event comitee chairs for all lower school related activities.
  • Work with the volunteer coordinator to form event comitees & assign chairs.
  • Nominate & oversee the "room parent coordinator" and ensure that all lower school teachers have a room parent assigned (work with volunteer coordinator on this).
  • Oversee Adopt-A-Class program & maintain balance spreadsheet. Ensure that all teachers are adopted (work with room parent coordinator on this).
  • Coordinate/Organize gift collections for teachers (holidays & teacher apprreciation)
  • Mail duty once/week
  • Oversee spirit store/maintain inventory & assign Spirit Chair.
  • Work with Membership chair to recruit new members
  • Oversee PTSA office supplies/inventory

Vice President Upper School (Lions)

  • Oversee/organize all upper school events/activities & work with event comitee chairs.
  • Communicate to upperschool parents about all upperschool specific news/events.
  • Work with the volunteer coordinator to form event comitees & assign chairs.
  • Coordinate/Organize gift collections for teachers (holidays & teacher apprreciation)
  • Mail duty once/week
  • Work with Membership chair to recruit new upper school members
  • Work with lower VP on Adopt-A-Class program to ensure that all upper school teachers & electives are adopted.

Recording Secretary

  • At the begining of school year work with president to create a calendar of PTSA events, after board's approval submit it to corresponding secretary for publishing.
  • At the begining of school year, work with president to create a calendar for board meeting dates & members meeting dates, after board's approval, submit it to corresponding secretary for publishing.
  • At the begining of school year create mail rotation (for board members).
  • Create by-laws (use template) and get all parties to sign it & submit it to the State PTA, also submit it to corresponding secretary to upload to our website.
  • Complete PTSA chapter registration on the state website at the begining of school year.
  • Work with President to create an agenda before every PTSA general/board meeting & distribute it to all members at least 2 days before meeting (follow PTA format).
  • Take minutes during every meeting & record any votes (follow PTA format).  Take attendance/sign-in sheet at every meeting and attach it to every agenda/minutes.
  • Present minutes from previous meeting to members, making any needed corrections. After approval, ensuring approved minutes are included in your permenant records.
  • At the end of the vschool year submit all agendas with meeting minutes & attendance sheets to the Treasurer. (treasurer will be submitting everything to the accountant for end of year audit.)
  • Mail duty once/week

Corresponding Secretary

  • Maintain PTSA website throughout the school year.
  • Maintain Godaddy/e-mail account- renew when necessary.
  • Oversee all Social media chanels (assign & oversee social media chair to assist).
  • Send out weekly blast every Sunday evening (can be prepared throughout the week).  Collect school news from principal's e-mails, facebook posts, teacher e-mails and any other sources).
  • Create event flyers (recruit a parent graphic designer who can assist)
  • Make sure that all sponsors info. is advertised regularly on social media, weekly blast & website.
  • In the begining of school year upload to website PTSA calendar of events with dates (obtain it from recording secretary).
  • In the begining of school year upload to website, all PTSA members meeting dates (obtain it from recording secretary).
  • In the begining of school year upload to website, approved By-laws (obtain from recording secretary) & approved budget (obtain from treasurer).
  • Mail duty once/week
  • Respond to any questions/issues related to PTSA

Volunteer Coordinator

  • At the begining of the year, recruit one or two students  to join our executive board, work with the Principal to identify student volunteers for these positions.
  • At the begining of the year recruit comitee chairs for every position & maintain contact list of all active comitee chairs. 
  • In the begining of school year, post on social media/blast instructions on how to become a volunteer (background check process).
  • Work with school administration/staff to identify areas of need for volunteers.
  • Work closely with comitee chairs & assist in recruiting volunteers when needed (use social media, weekly blast, and other platforms such as remind,etc.)
  • Work with Membership chair to assist with recruiting new members

Lower School Teacher

  • Work with Lower school VP & assist in organizing all lower school activities.
  • Provide guidance/information regarding needed curriculum support.
  • Inform all lower school teachers about upcoming events and encourag/motivate them to get involved and promote these events/activities to their classes.

 Upper School Teacher

  • Work with Upper school VP & assist in organizing all upper school activities.
  • Provide guidance/information regarding needed curriculum support.
  • Inform all upper school teachers about upcoming events and encourag/motivate them to get involved and promote these events/activities to their classes.