President

  •  Oversee all board members and make sure that they are fulfilling their responsibilities.
  • At the begining of school year, go to the bank and update check signers (need 3 board signers; President, Treasurer & usually secretary).  Bring with you meeting minutes from election which state the members board position & ID.
  • Review bank statements
  • Approve/deny all reimbursement requests
  • Work closely with sponsorship/banners chair (Make sure sponsors logos are posted on website, social media & weekly blast). Make sure sponsors receive Thank-you letter for Tax write-off.
  • Work Closely with comitee chairs on major events 
  • Explore opportunities to fundraise.
  • At end of school year identify nominating comitee chair (around March-April)

Treasurer

  • At the begining of school year work with the board to create a budget, have president & treasurer sign & date it. ( At the first PTSA members meeting ask membership to approve it).  After approval, submit to corresponding secretay for website upload.
  • At the begining of school year, go to the bank and update check signers (need 3 board signers; President, Treasurer & usually secretary).  Bring with you meeting minutes from election which state the members board position & ID.
  • Pull monthly bank statements & reconcile
  • Make deposists
  • Issue payments
  • Enter all transactions into accounting software
  • At the end of the school year submit all needed docs. for audit/Tax to the accountant. 

VP Cubs (Lower School)

  • Oversee/organize all lower school events & work with event comitee chairs.
  • Work with the volunteer coordinator to form event comitees & assign chairs.
  • Nominate & oversee the "room parent coordinator" and ensure that all lower school teachers have a room parent assigned (work with volunteer coordinator on this).
  • Oversee Adopt-A-Class program & maintain balance spreadsheet. Ensure that all teachers are adopted (work with room parent coordinator on this).
  • Mail duty once/week
  • Oversee spirit store/maintain inventory & assign Spirit Chair.
  • Work with Membership chair to recruit new members
  • Oversee PTSA office supplies/inventory

VP Lions (Upper School)

  • Oversee/organize all upper school events/activities & work with event comitee chairs.
  • Communicate to upperschool parents about all upperschool specific news/events.
  • Work with the volunteer coordinator to form event comitees & assign chairs.
  • Mail duty once/week
  • Work with Membership chair to recruit new upper school members
  • Work with lower VP on Adopt-A-Class program to ensure that all upper school teachers & electives are adopted.

Recording Secretary

  • At the begining of school year create a calendar of PTSA events, after board's approval submit it to corresponding secretary for publishing.
  • At the begining of school year, create calendar for board meetings & members meetings, after board's approval, submit it to corresponding secretary for publishing.
  • At the begining of school year create mail rotation (for board members).
  • Create by-laws (use template) and get all parties to sign it & submit it to the State PTA, also submit it to corresponding secretary to upload to our website.
  • Complete PTSA chapter registration on the state website at the begining of school year.
  • Create an Agenda for every PTSA meeting & distribute it to all members at least 2 days before meeting (follow PTA format).
  • Take Minutes during every meeting (follow PTA format). Distribute minutes to all members after meeting.
  • At the end of school year submit all agendas with meeting minutes to the Treasurer. (treasurer will be submitting everything to the accountant for end of year audit.)
  • Mail duty once/week

Corresponding Secretary

  • Maintain PTSA website throughout the school year.
  • Maintain Godaddy/e-mail account- renew when necessary.
  • Oversee all Social media chanels (assign & oversee social media chair to assist).
  • Send out weekly blast every Sunday evening (can be prepared throughout the week).  Collect school news from principal's e-mails, facebook posts, teacher e-mails and any other sources).
  • Create event flyers (recruit a parent graphic designer who can assist)
  • Make sure that all sponsors info. is advertised on social media, weekly blast & website.
  • In the begining of school year upload to website PTSA calendar of events with dates (obtain it from recording secretary).
  • In the begining of school year upload to website, all PTSA members meeting dates (obtain it from recording secretary).
  • In the begining of school year upload to website, approved By-laws (obtain from recording secretary) & approved budget (obtain from treasurer).
  • Mail duty once/week
  • Respond to any questions/issues related to PTSA

Volunteer Coordinator

  • At the begining of the year, recruit one student and two teachers (one upper & one lower school) to join our executive board, work with the Principal to identify volunteers for these positions.
  • At the begining of the year recruit comitee chairs & maintain contact list of all active comitee chairs 
  • Work with school administration/staff to identify areas of need for volunteers
  • Work closely with comitee chairs & assist in recruiting volunteers when needed (use social media, weekly blast, and other platforms such as remind,etc.)
  • Work with Membership chair to assist with recruiting new members
  • In the begining of school year, post on social media/blast instructions on how to become a volunteer (background check process).